Comments

Project And Task Comments

Each project and each task has a Comments section on the details tray for the item where user and system comments are recorded. The Comments section is accessed by clicking the project or task name from the List or Gantt view. A task or project with an existing comments thread will have a small speech bubble to the right of the project/task name (the bubble will be colored red if there are unread comments, and gray if read previously).
To add a new comment, click in the Add a comment box, then type the comment and click the Send button. Unless the "Automatically email comments to subscribed users" system wide setting has been disabled, users that will receive an automatic notification of any added comments will be listed below the comment box. Clicking the + icon at the bottom provides the means of adding or removing to the subscribed users.
Automatic comments are made by the system for changes to certain project and task fields, to create an audit trail of changes made to the project. Changes made to the following fields will automatically create a comment in the comment list for a task:
  • Responsible
  • Duration
  • Start date
  • End date
  • Status
  • % Complete
  • Notes
Changes made to the following fields will automatically create a comment in the comment list for a project:
  • Target end date
  • Responsible
  • Notes
The automatic comment will indicate who made the change, what fields were changed, the previous/current values of the changed fields, and the date and time the change was made.
To hide the automatic (system) comments, leaving just the user-created comments, check the Hide System Activities box.

Delete Project And Task Comments

Administrators can delete project and task comments. This may be necessary if a user posts an unwanted comment.
To delete a project or task comment, click the to the right of the comment. Click OK to confirm that you want to permanently delete the comment.

NOTE: The overall system log (accessed under the “Reports” link) will maintain a permanent record of the original comment and a note that the comment has been deleted, to maintain the audit trail of activity.

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