The top level folder named Projects in the Documents area (which is only seen when Projects is enabled and visible to a specific user-type) can be moved or renamed, like other top-level folders, but it cannot be deleted. Within this folder, a folder for each project is generated automatically. When one of these folders is selected, the Projects icon next to the name at the top takes you directly to that project in the Projects area.
By default, projects in an Active state are shown. Complete and Inactive projects can be displayed using the
Project State dropdown menu at the top of the main section.
Note: The project state filter used here is the same as the one used in Projects. Changes made in one location will be reflected in the other.
Projects are always listed alphabetically in the left navigation. In the main section, projects are sorted using the same
Sort By dropdown menu as found in the Projects area (at the bottom). The default is chronologically, by project end date.
Sort By selection used here is the same as the one used in the
Projects area. Changes made in one location will be reflected in the other.
Workzone also creates automatic task folders for any tasks with attachments. These folders live inside the project folders in
Documents and on the
Files tab for the project in
Projects and contain all items attached to the task. You can create subfolders inside the automatically generated task folders.
Files can be uploaded, copied or moved directly into the project folder, just as with any folder in
Documents. Subfolders can be created inside the project folder. Files attached to the project or tasks in
Projects show up in this same project folder, side by side with files uploaded directly to this folder. All collaboration features of
Documents (approvals, image markup, versioning, check out/in) are available for files uploaded to project folders.
When a project is marked complete in
Projects, the project will automatically be archived (hidden) in Documents (assuming that
Project State is filtering for Active projects).